HR – Payroll Administrator

SUMMARY

The Payroll Administrator is responsible for the timely, accurate, and confidential administration of the agency’s payroll processes. Primary responsibilities include processing payroll; maintaining payroll and HRIS records; administering payroll-related benefits and deductions; preparing payroll reports; ensuring compliance with applicable federal and state laws, regulations, and agency policies; and providing payroll support to employees and agency departments.Work is performed in accordance with established policies, procedures, and deadlines. The employee is expected to exercise sound judgment, discretion, and confidentiality while organizing work, establishing priorities, and completing assignments independently with minimal supervision.

The Payroll Administrator is directly responsible to the Director of Human Resources.

This position is classified as non-exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.

1. Processes payroll, including review and validation of employee time records, in accordance with established deadlines while maintaining accurate payroll records.
2. Serves as the primary administrator of the payroll and HRIS systems and as the primary liaison with the agency’s payroll service provider. Processes vendor invoices and submits payroll deductions to benefit vendors in accordance with established schedules.
3. Processes employee separations, including voluntary and involuntary terminations and related payroll transactions within the organization’s HRIS and payroll systems, ensuring the accuracy of employee records, final pay, and compliance with applicable policies and regulations.
4. Prepares Group Term Life (GTL) reports and administers GTL-related payroll processing within the organization’s HRIS and payroll system. Ensures taxable GTL benefits are correctly applied or removed based on employee eligibility, benefit elections, and employment status changes.
5. Performs payroll-related allocations and accrual calculations and provides required information to the Accounting Department on a monthly, quarterly, and annual basis.
6. Prepares required payroll reports, surveys, and documentation, including employment verifications, new hire reporting, workers’ compensation reports, audit reports, EEO reports, Board reports, and statistical information.
7. Maintains employee rehire records for the agency’s Employee Recognition Program, prepares Employee Recognition reports, and distributes reports in accordance with established deadlines.
8. Provides payroll and salary information to support budget development, funding bill reviews, audits, and other organizational reporting requirements.
9. Assist with other Human Resources duties and special projects as assigned by the Director of Human Resource.

EDUCATION AND EXPERIENCE REQUIREMENTS

High school diploma or equivalent required. A minimum of four (4) years of payroll processing experience and four (4) years of progressively responsible experience in general office administration, human resources, or a related field is required. Proficiency with personal computers, Windows-based software, and payroll processing systems is required, along with a working knowledge of applicable payroll laws and regulations.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required.

1. Must possess knowledge of English usage, spelling, grammar, and punctuation; business letter writing; basic report preparation and simple mathematical functions like addition/subtraction, multiplication/division, ratios, percentages, etc.
2. Must possess knowledge of recordkeeping methods and procedures including computerized records and database software.
3. Must possess knowledge of departmental policy and procedures and current trends and practices of human resource administration.
4. Must have the ability to carry out assigned tasks and projects to their completion, maintain confidential and sensitive information; and understand and follow instructions.
5. Must have the ability to communicate effectively verbally and in writing and establish and maintain effective working relationships with applicants, agency staff, providers, and the public, as well as present information effectively in a group setting.
6. Must have the ability to effectively operate personal computer, fax machine, other various office equipment, and software/programs (i.e. excel spreadsheets, data bases, word processing and inter/intranet.)
7. Must have the ability to maintain complex records in an orderly and accurate format consistent with departmental procedures, prepare accurate reports, work with minimal supervision, plan work schedules, and meet deadlines.
8. Must have the ability to listen and determine the needs of; find and communicate accurate information concerning process, policies, and procedures to; and respond tactfully and courteously to internal/external customers.
9. Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
10. Must have a strong orientation to customer service and have exceptional skills in working cooperatively with others.
11. Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, the employee is regularly required to remain in a stationary position; operate a computer, keyboard, calculator, and other office equipment; communicate effectively; and move about the office environment. The employee frequently reviews detailed personnel, compliance, and electronic records requiring close visual acuity. Occasionally, the employee may lift or move items weighing up to 25 pounds.

WORKING CONDITIONS

Work is primarily performed in a standard office environment with a moderate noise level. Occasional overtime, flexible scheduling, and overnight travel may be required based on agency needs.

BASE SALARY $18.00 Hourly – Full time

DEADLINE TO APPLY Open until filled

CONTACT Lanie Gerhauser, Director of Human Resources,