Program Billing Specialist

SUMMARY

The Program Billing Specialist coordinates timely billing and collection of Residential Family Support, Department of Children and Families and CBC contracts, as well as Social Security Benefits for the youth in care, as well as Medicaid services to our youth in care and ensures reconciliation of accounts receivable ledgers for these services.  The person that occupies this position is responsible for the timely entry of the Sheriffs Ranches Enterprises Thrift Store and Vehicle sales and deposits. The Program Billing Specialist is directly responsible to the Accounting Manager.

This position is eligible for overtime pay.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.

1. Processes monthly billing for all clients who are in the custody of the Department of Children and Families, receive SS benefits, or rely on family generated support, Prints a monthly aging report by program service area and reconciles the accounts receivable sub-ledgers balances on a monthly basis to the general ledger.
2. Prepares a monthly aging report on uncollected charges for all program service areas. Performs follow-up procedures including appropriate phone calls and letters as deemed necessary. Runs reports on billing, receipts, and income related to client billing as needed.
3. Works with responsible staff on billing problems.
4. Works closely with the Quality Improvement Director to ensure that billings are appropriate to services provided and in keeping with laws and regulations.
5. Keeps all current contracts on file with any associated addendums.
6. Keeps current on all software changes and updates that impact any type of state contracts.
7. Develops and keeps a current written procedural manual for position.
8. Enters daily Thrift Store and Vehicle sales for the Sheriffs Ranches Enterprises as well as credit card fees and other pertinent daily adjustments to the accounts receivable.
9. Enters all accounts receivable bank deposits to the Sheriffs Ranches Enterprises bank accounts.
10. Serves as backup on Medicaid billing for services provided to our youth, and enters payments received from funding sources in Echo and total charges and payments in Financial Edge. Reconciles Echo aging report with FE accounts receivable aging monthly.
11. Cross trains and serves as backup for accounts payable duties as needed.
12. Enters camping billing with the CSAA form, creates new clients as necessary and mails invoices. Enters deposits as payments come.
13. Enters Boys Ranch Cooke School scholarship monthly charges and payments received from State designated payers into Financial Edge. Processes adjustments and credits as necessary to match allotted amounts by funding sources. Reconciles monthly with the general ledger.

EDUCATION AND EXPERIENCE REQUIREMENTS

The person filling this position must have a high school diploma or GED.  A minimum of three years’ experience in bookkeeping or accounting position is required. Vocational training or college work in a related field may be substituted for the required experience.  A high level of PC and software knowledge is required. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required.

1. Must possess the highest level of integrity and professionalism as demonstrated by the character traits of dependability, determination, initiative, responsibility, and thoroughness in the performance of duties.
2. Must have the ability to effectively work with computers and software including word processing, spreadsheets, graphs, and databases. 
3. Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
4. Must have the ability to read and interpret documents such as operating, instructional, regulation, and procedural manuals. 
5. Must have the ability to apply common sense understanding to carry out instructions in written, oral, or diagram format. 
6. Must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages using a ten-key calculator as well as database formulas.
7. Must have the ability to write effectively and communicate in a clear concise manner, including business letters through word processing software.
8. Must have the ability to work in a technical and detailed environment.
9. Must have the ability to plan and organize work.
10. Must have the ability to meet deadlines.
11. Must have the ability to understand complex billing and reconciliation procedures.
12. Must have the ability to communicate effectively with outside agencies on complex tasks and issues, i.e. Medicaid.
13. Must have the ability to work with sensitive and confidential information and be able to maintain confidentiality with applicable laws and agency procedures.
14. Must have a valid Florida Driver License and be able to maintain a safe driving  record consistent with agency policy.

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands and fingers to key data. The employee must regularly lift up to ten pounds.

Specific vision requirement for this position include close vision and ability to adjust focus.

WORKING CONDITIONS

Employee may be required to travel to program locations. Work is generally performed in an office environment. Some exposure to adverse weather conditions can be expected. While performing the duties of this job, the employee will occasionally work near moving mechanical parts.

BASE SALARY

$17.00 Hourly

DEADLINE TO APPLY

Open until filled

CONTACT

For more information please contact Christine Dodd, Vice President Finance,